20171206 Board Meeting

Agenda of the Board Meeting

Date: Wednesday, December 6th, 18.00-20.00pm
Place: UniverCité, 2rd floor meeting room (co-working space)

Everyone is again invited to this Board Meeting, as these are such exciting times!

Chairs

• Vanessa et Rachel

Items

Hello Board

(Rachel, 1 min)

Point 0: Public minutes

(Luc, 5 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections?

• XXX

General comment from the Secretary as at the last meeting:

• Please only plan to discuss topics that need discussion.
• Information points can be read by members of the committee (in which case, just write "for information" with no dedicated time)
• Decision should be explicitly named "vote" with a clear Yes/No question
• Discussion should be explicitly named with a clear open question

Who can keep the time?

• XXX

Point 1: Crowdfunding

Final Outcomes

(Rachel, 5 min)

Perk Planning

(Anne-Laure, 10min)

Workshop Planning

(Vanessa, 10min)

Point 2: last event summaries

Alien Biosensors

(Vanessa, 10min)

Fondue Party

(Yann H, 5 minutes)

Point 3: P1 progress

Olivier Emery is Deputy Biosecurity Officer. X people are trained so far...

htgaa

(Dan, 5min)

Update

Point 4: Plans for 2018

(all, 20min)

Propositions for

• Event around lyme's disease and phage-therapy.

first organisational meeting (also with BD) on 13dec 16:30.

• Wikipedia hackathon (to coord with Octanis) - on what topic?
• Hackuarium wiki hackathon
• Regular cleanups of lab space
• All workshops announced in the crowdfunding campaign
• Presentations outside, incl. at ECSA meeting in Geneva (call for proposals is open here)

Point 5: Fraunhofer Collaboration

(Luc, 10 minutes)

Short update.

Depuis un premier contact par email le 13/12/2016, Luc discute avec des chercheurs du Fraunhofer EMFT (Allemagne) pour explorer la possibilité de faire un projet à l'échelle Européenne qui serait une collaboration entre des universités, des industries et des tiers lieux (hackerspaces, fablabs, etc). Luc était à Vienne (Autriche) le 9 novembre pour discuter des derniers développement.

Point 8: Exonération d'impôt - vérification des comptes

(Yann H, 5 min)

Pour information, la proposition de Yann au dernier board meeting (auquel il n'a malheureusement pas pu participer) était la suivante:

• declaration (Cf. Statuts Association Hackuarium art. 2, Goal ) : Yann H is asking for a mandate from the Board to take care of it (ask the administration formally, coordinate filing the files, getting it done) c.f. Luc as Interim Treasurer
  • consequences for ease of access to P1 stuff (c.f. Rachel), free stuff (e.g. free premium Slack for NGOs)
  • check crowdfunding specifics, cf. Bénévolat Vaud
• asking as Vérificateur aux comptes (cf. Luc as Interim Treasurer, cf. Anne-Laure as same) for a mandate to contact an accountant to help us validate accounts this year (YH has a contact, et on doit demander encore deux autres - RA peut proposer une, qui à fait les verifications pour l'association DEL Basket et AGiR!)

Luc: Est-ce que Yann pourrait nous rappeler ce dont tu as besoin pour faire la vérification des comptes? Je peux boucler les comptes au 31 décembre et fournir toutes les pièces justificatives.