20161024 Board meeting

Agenda of the Board Meeting

Date: Monday, October 24th, 19.30-21.30pm
Place: UniverCité

Composition

Chair

• Luc as president

Present

• ...

Excused

• ...

Items

Welcome address

(Luc, 2 min)

Point 0: public minutes

(Luc, 1 min)

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)

Objections? NO

Point 1: Actionables

To members:
-> send invoice for membership fee using Smallinvoice.ch -> Luc (up to end July, then for 3 months) -> NOT DONE
-> Send a summary with membership fees and conditions -> NOT DONE
-> make a slide to insist at OH that people should talk about the place and advertise for it and become members (and how) -> DONE but needs to be DONE AGAIN -> Ask each members to find an idea for a 3h workshop in 2017 (Yann: Who's idea? Plan to implement it ?)

To board members:
-> Identify and break down tasks for the board
-> Each of the board members think of tasks they can give to members and supervise
-> Email board member and ask for dedication (2 hours a week + list of tasks) -> Luc to present at this board meeting
-> Every board member should really take care of motivating members -> let's insist this time again
-> Anne-Laure makes a list of people to invite in 2017
-> Implement key performance indicators until the next General Assembly on Wednesday 14th December 2016 (Gianpaolo and Sam are are charge of monitoring here)
-> Profile for 2 interns, including tasks and skills
-> List of projects that need help
-> Next board meetings 19th of Sept. 24th October, 28th November -> Luc sent a reminder on 31st August to board members
-> Next General Assembly on Wednesday December 14th (during Openhackuarium #128, followed by a fondue).

In general:
-> Every board member sends an email/call to 2-3 active projects and check where they are and report at the next board meeting, what is stopping you, what would you need to come more often
-> Gianpaolo will check the price for distilled water

(Yann: We can also go and fill tanks times to times at EPFL for the time being)

-> Luc asks Cyanoguard what he expects from the lab. NOT DONE, too late ? Feedback maybe ?
-> Make sure we have a list of tasks to get people on board -> post-its with projects and tasks so that people can sign-up.
-> Sam gets RFID stickers to attach to the main card.
-> Sam makes primary twitter channel and see how many unfollow (1month)
-> Luc sends Pi workshop tweets. DONE
-> Yann sends Facebook message with Hackuarium. DONE

Point 2: Project Updates

It is important that every board member stays up to date with all main projects. Add link when relevant.

Hackuarium in general

Workshops

Need a model to standardize and organize workshops execution.
Can we get a zone on the wiki or the website accessible only to members where the can get workshop lists with protocols?
How is the income shared ?

Experiment Shelf

We talked about this several times but it would be time to set it up. We could organize a shelf were boxes contain experiments you can do on your own for a small price (2 to 10 bucks).

Project Proposition

A thing I realize when looking at how octanis worked is that they proposed to people small tasks to carry part of a bigger project.
I have ideas, I have to focus my time on other things. Can we make a project proposal page to our members ?

UniverCité Community meeting

Update from Luc (5 min)

Take home from the co-creation for UC

P1 implementation

Update from Yann P. (5min)

• Zone built
• Being furnished
• Documentation to be pushed forward.

BeerDeCoded

Update from Gianpaolo (5min)

Octanis

Update from Sam (5min)

Hybridoa

Yann: What is Hybridoa?
Update from Vanessa (5min)
Workshops UC Calendar

Darty Monkeys

Update from Vanessa (5min) Yann: What is this again ?

Point 3: Finance and Funding Applications

Loterie Romande

A new application was submitted at the Loterie Romande for 20'000 CHF. Deadline on October 15th.

Others?

Luc has a list here, and will keep writing emails as soon as he has time. (Yann: Checked the list, that's a large pool, good. Should we also aim at companies ? Nestlé, Thermo, Merks, Roche ... Some might not be "delicate" since people might become unhappy if they see Bayer or DAPRA as cash income)

Point 5: Upcoming OpenHackuarium nights

It is important that we announce events and stick to the plan. We already discussed the issue at the last board meeting and little has been done.

Molecular Biology day/evening

Luc (3 min)

Was moved to mid-october so we can advertise for it at the Openhackuarium vol. 116.

• WHEN? 2016.10.19 Wednesday 19:30-22:00: Openhackuarium vol. 120
• WHO? Luc + Gianpaolo + young researchers from neighbouring institutions. Let's make a list and contact them.
• WHAT? Discussion around the state of the art as well as basic mol biol technologies.

Topics to be included in the discussion:

• DNA (5 min introduction)
• Genes (5 min introduction)
• GM (how it is applied in bacteria, years, cells, animal, plants)
• CRISPR (5 min introduction to the technique, and why it's hype)
• Biotech (5 min on why all this is relevant)

Point 6: Other Events

• Gianpaolo's pipette & beyond workshop (to be announced on October 19th.

• Ethics discussion (Luc)

Point 7: Infrastructure & IT

(Sam, 5 min)