20171206 Board Meeting
Agenda of the Board Meeting
Date: Wednesday, December 6th, 18.00-20.00pm
Place: UniverCité, 2rd floor meeting room (co-working space)
Everyone is again invited to this Board Meeting, as these are such exciting times!
Chairs
- Vanessa et Rachel
Present
Excused
Items
Hello Board
(Rachel, 1 min)
Point 0: Public minutes
(Luc, 5 min)
Get ok from all board members to upload minutes on wiki (or else discuss alternative below)
Objections?
- XXX
General comment from the Secretary as at the last meeting:
- Please only plan to discuss topics that need discussion.
- Information points can be read by members of the committee (in which case, just write "for information" with no dedicated time)
- Decision should be explicitly named "vote" with a clear Yes/No question
- Discussion should be explicitly named with a clear open question
Who can keep the time?
- XXX
Point 1: Crowdfunding
Final Outcomes
(Rachel, 5 min)
Perk Planning
(Anne-Laure, 10min)
Workshop Planning
(Vanessa, 10min)
Point 2: last event summaries
#OH 178 Alienated Landscapes
(Vanessa, 5min)
SWILABS
--> ECSITE (Rachel, Vanessa, 5min)
=Atelier Rennens meeting
(Vanessa, 5min)
Fondue Party
(Yann H, 5 minutes)
Point 3: P1 progress
Olivier Emery is Deputy Biosecurity Officer. X people are trained so far...
htgaa
(Dan, 5min)
Update
Point 4: Plans for 2018
(all, 20min)
Propositions for
- Event around lyme's disease and phage-therapy.
first organisational meeting (also with BD) on 13dec 16:30.
- Wikipedia hackathon (to coord with Octanis) - on what topic?
- Hackuarium wiki hackathon
- Regular cleanups of lab space
- All workshops announced in the crowdfunding campaign
- Presentations outside, incl. at ECSA meeting in Geneva (call for proposals is open here)
Point 5: Fraunhofer Collaboration
(Luc, 10 minutes)
Short update.
Depuis un premier contact par email le 13/12/2016, Luc discute avec des chercheurs du Fraunhofer EMFT (Allemagne) pour explorer la possibilité de faire un projet à l'échelle Européenne qui serait une collaboration entre des universités, des industries et des tiers lieux (hackerspaces, fablabs, etc). Luc était à Vienne (Autriche) le 9 novembre pour discuter des derniers développement.
Point 8: Exonération d'impôt - vérification des comptes
(Yann H, 5 min)
Pour information, la proposition de Yann au dernier board meeting (auquel il n'a malheureusement pas pu participer) était la suivante:
- declaration (Cf. Statuts Association Hackuarium art. 2, Goal ) : Yann H is asking for a mandate from the Board to take care of it (ask the administration formally, coordinate filing the files, getting it done) c.f. Luc as Interim Treasurer
- consequences for ease of access to P1 stuff (c.f. Rachel), free stuff (e.g. free premium Slack for NGOs)
- check crowdfunding specifics, cf. Bénévolat Vaud
- asking as Vérificateur aux comptes (cf. Luc as Interim Treasurer, cf. Anne-Laure as same) for a mandate to contact an accountant to help us validate accounts this year (YH has a contact, et on doit demander encore deux autres - RA peut proposer une, qui à fait les verifications pour l'association DEL Basket et AGiR!)
Luc: Est-ce que Yann pourrait nous rappeler ce dont tu as besoin pour faire la vérification des comptes? Je peux boucler les comptes au 31 décembre et fournir toutes les pièces justificatives.