20190313 Board Meeting

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Agenda of the Board Meeting

Date: Wednesday, March 13th, 18.30-19.30pm
Place: 20 Route de Crochy, Ecublens - 'L'espace créateur'



  • Rachel




  • Welcome address

(Rachel, 1 min)

  • Public minutes

Get ok from all board members to upload minutes on wiki (or else discuss alternative below)


Point 1: Transition to New Board

(Vanessa, 30 min)

New board, new start!

This is the most important part of this meeting! All other points will be discussed only if time allows.

Task Distribution

The board needs to distribute the tasks.

A draft task list is available here but needs to be improved and accepted.

The composition of the board will be copied to this destination when agreed upon. Comité elected

  • Rachel
  • Olivier
  • Masoud (comme trésorier)
  • Vanessa
  • Esther
  • Yann H
  • Anne-Laure
  • Joël

Auditors de comptes

  • Manon
  • Anne-Laure


email distribution

  • hello@hackuarium.ch
  • board@hackuarium.ch (it is up-to-date since Wed, March 6 --Shalf (talk) 10:26, 8 March 2019 (UTC))
  • name@hackuarium.ch

Welcome protocols

IT credentials

Social media

(editor role - contributor role)

Bank account

(Masoud, 5min)

  • pre-paid credit card for faster online transactions, cf. Included.co & Revolut for Business below by Shalf
  • revenue vs. charges (e.g. rent) by Joel


(Manon, 5min)
Check login credentials with Shalf



Hackuarium Google calendar

--- it has always been on my personal gmail account, can admin it and give needed access --Shalf (talk) 15:11, 6 March 2019 (UTC))

Cards & building access

Space Alliance Cooperative is organizing all!

Point 2: Biosafety & Lab management

(Rachel, 2 min)

  • Biosafety Refresher for all users
  • Need to talk to BAFU people and double check that current arrangements will work to re-instate P1.
  • Waste disposal and neutralised liquids are key issues for approval

Proposal for decision and/or help needed

Vote result and/or next steps agreed upon

Point 3: Events

  • Ramène ta Science - 16march (to bring new stickers, ordered by Luc H!)
  • 500Foods - 4may (with SwissDeCode and the EPFL Digital Epidemiology lab -> and a Minion sequencer!)
  • Big Public Event, pendaison de crémaillère, anniversaire des 5 ans, voire fondue!! date choices!! - Esther, Manon, Vanessa and Joël are already working toward ideas, brainstorming outcomes?
  • Wiki needs love: editathon!!

Proposal for decision and/or help needed

Vote result and/or next steps agreed upon

Point 4: Online tools changes & investment

Shalf, 15 minutes.
aka our website is broken, and some updates for the backend might be needed too.
Long-term strategy & budget proposal + vote.

Proposal for decision and/or help needed

Vote result and/or next steps agreed upon

Point 5: Biochinage needed?

Shalf, 5 minutes.

  • List of tools we do not have (anymore) and need now for a precise project that is blocked because of it.
  • Campaign to find a partner/donator willing to let us use a vehicule for this for free or less?
  • Date of next tour, budget, contacts, leaders/contributors

Proposal for decision and/or help needed

Vote result and/or next steps agreed upon

Point 6: Statut d'utilité public

?, ? minutes.

Constitution d'un groupe de travail pour aider Masoud à compléter le dossier plus vite. Join the dedicated slack chan to contribute: wg-exoneration-fisc

Proposal for decision and/or help needed

Vote result and/or next steps agreed upon

Point 7: Should we join some interesting organizations?

Shalf, 2 minutes.

Proposal for decision and/or help needed

1. Should we join coworking.ch, at least as observators?

2. Should we be listed on included.co?

Shared buying power. They do a lot of good stuff for shared/hybrid spaces communities around the world, and the founder is a trusted friend. For instance, they sponsored this awesome academic project: Coworking Library. It is free for us (their terms, see clause 9 in particular for biz model -- their privacy policy). There is currently e.g. a Revolut for Business offer that could give us a pre-paid biz credit card for free for 6 months, no strings attached.

Vote result and/or next steps agreed upon

Point 8: Other Business

  • Mural project
  • Stagiaires

Things that will be taken care of before/after the meeting

Aka the things we do not need to waste time talking about if it has been (self-)assigned to someone, documented here, and a deadline set up and shared if needed.

Changes to Bylaws

The revisions to the bylaws voted on during the AG need to be implemented.

  • Article 3 of the Statutes: to put our current address, Route de Crochy 20, Ecublens
  • Article 5 of the Statutes: to say we will work in good faith with the Space Alliance Cooperative

I am taking care of it ASAP and will update then Statuts Association Hackuarium --Shalf (talk) 10:18, 8 March 2019 (UTC)

Other stuff